Category: Simplicity

Background Processes:  How much emotional capacity are they consuming?

Have you ever looked at all the processes running in the background on your computer?  You can see them in Task Manager. 

Some of them are recognizable and necessary.  But there are probably a bunch that don’t need to be there.  Some may have been put there by advertising platforms, some may be remnants of old programs you used years ago.

Each one consumes your computer’s finite CPU and memory capacity.  Each one is jockeying for position in the hierarchy of tasks.

If you’re able to take the time to identify and eliminate the unnecessary background tasks, your computer’s performance improves.  Software runs faster.  You can open and work on bigger files without waiting forever (measured in seconds nowadays) for them to load. 

How many meaningless or unnecessary background processes do you have running in your life? 

How many of these processes consume valuable emotional capacity in your head? 

How many are sapping your energy, your creativity, your productivity, or your ability to think deeply about a subject?

Our minds are amazingly powerful.  They can provide incredible clarity and understanding.  They can energize and motivate us to push into new frontiers, explore our limits, and hone our craft beyond all outside expectations. 

But if we allow our mind to be clouded, to waste its valuable processing power on dumb things, unnecessary background processes, or dramas that have nothing to do with us, all that amazing power is wasted. 

Our understanding and motivation about what we’re doing, both now and in the future, will become cloudy and fragmented.  It’s easy to see how this can lead to a sense of hopelessness…a sense that there’s nothing for us in the future except for more cloudiness and confusion.

Consider all the distractions we allow to get in the way of our clear thinking. 

How many can we eliminate?  How many can we channel in a productive direction, or remove entirely from our lives?

It’s worth our finite time to do a “background process audit” in our life.  See just how much of our emotional capacity is being wasted without adding any real value to our lives. 

It won’t be easy.  These meaningless background processes are desperate to continue living in our head. This audit will require self-awareness, introspection, and sometimes difficult decisions about what to eliminate. 

The payoff for all this effort? 

Mental clarity for the things that truly matter, increased productivity, and a more hopeful view of our future.

p/c – Justin Tietsworth – Unsplash

Term Papers and Preventable Urgencies

Procrastination initiates a cascade of preventable urgencies, turning manageable tasks into overwhelming burdens and sowing seeds of chaos in our future.

Few things strike fear into the hearts of students quite like the term paper.

The teacher lays out the assignment – a substantial research paper requiring thorough analysis and a minimum of 5000 words.  Oh yeah…and half of your grade in the class will be based on how well you do on the term paper.  You have until the last week of the semester to get it done. 

You think about the topic.  You might even jot down some notes on your phone about how you’ll approach it.  But there’s no need to rush on this assignment.  You have plenty of time.  Besides, your friends are heading out to get some tacos and margaritas at your favorite Mexican restaurant.  This term paper can wait another day.    

As the weeks go by, a creeping feeling of impending doom grips your subconscious. You haven’t started work on that term paper.  Growing anxiety and stress become unwelcome companions as the deadline looms closer, and you realize the gravity of the task at hand. 

Unfortunately, you have other things on your plate that need more attention.  Ironically, many of these more-urgent items are other long-term projects that you had chosen to delay…until now. 

The urgency of the term paper magnifies as the deadline inches closer.  The once-manageable project becomes an overwhelming burden. 

You start to question the fairness of the assignment.  How can this teacher expect me to write 5000 words on this topic when I have all these other classes to manage and so little time to get it done?

A cascade of preventable urgencies engulfs your life, leaving you in a world of self-inflicted chaos.

Sound familiar? 

The term paper saga is a small-scale reflection of the self-inflicted busyness and chaos in our lives.    

Only a disciplined and methodical approach to our tasks can break the grip of procrastination.  Our bias must be toward thoughtful and immediate action, not mindless delays to another day. 

The time to start work on that long-term project is now, not tomorrow.  The time to continue work on that long-term project is tomorrow, and the next day, and the next day after that.      

Procrastination is a choice.  Each delay we accept sows seeds of chaos in our future. Every task we postpone adds to the burden our future selves must bear.

What you delegate matters…

There isn’t a human being on this planet who can carry an entire organization themselves…

Whether you run a Fortune 500 company or a one-person shop, your ability to delegate will be the difference between success and failure.  Delegation may be to an employee or a trusted vendor.

Delegation allows you to multiply yourself.  It also provides an opportunity for your direct reports to grow within your company.

Right about now, you should be nodding and saying, “Obviously, Bob, tell me something I don’t know!”

So, you understand the importance of delegating.  Awesome!

Consider these questions about what you’re delegating, based on the way some managers and company owners I’ve worked with over the past 35 years view the topic:

  • When you delegate, are you focusing on your schedule, or on your direct reports’ growth?
  • Do you view delegation as the art of offloading tasks you don’t want to do, or tasks that are better suited to the expertise of one or more of your direct reports?
  • Do your direct reports own a specific role or job that’s critical to your organization, or are they merely one of your assistants, waiting for a list of today’s tasks to come from you?
  • If you draw a flowchart of how your organization functions, how many of the process lines route through your head where some type of decision or approval takes place before the process can move to its next step?
  • How many employees do you have waiting to talk to you? Do you feel empowered by how long the line out your door is each day?
  • When faced with a crisis, or a short-term deadline, do you pull back all that you’ve delegated so you can do everything yourself to make sure it’s right?
  • When you delegate the responsibility for a task to an employee, do you trust them enough to also delegate the authority they need to own that task? If not, why not?

I worked with a manager many years ago who told me how great it was that he had a line of people waiting to see him every time he came back to his office.  He said it was the first time he had felt important in his life.  Wrong answer, Mr. Important Guy!

I worked with another who told me that, “These people (referring to pretty much everyone in his department) don’t work well under pressure.  Whenever we have a tight deadline on a deliverable, I usually stay late and get it done myself.  That way I know it’s right.”  Wrong answer, Mr. Martyr!

There isn’t a human being on this planet who can carry an entire organization themselves…even though many try.  Sometimes, they even fool themselves (and others) into thinking they do it successfully.

The power of any organization comes from its ability to properly delegate, multiply its talent, and foster employee growth.  By the way, sometimes the cost of that growth is allowing your employees to make mistakes, or to successfully complete a task in a different way than you would have.

Get delegation right, and everyone wins.  Get it wrong, and your employees will stop learning.  Their motivation will wane and your organization will ultimately fail.

It’s only a matter of time.

Photo by Suzanne D. Williams on Unsplash

What a Wonderful World

Sadness can find us with little or no effort…

Sadness can find us with little or no effort…sometimes on a daily basis.

I see trees of green,
red roses too.
I see them bloom,
for me and you.
And I think to myself,
what a wonderful world.

Sadness, defined as anything that’s the opposite of joy:

Emotional pain

Feelings of disadvantage

Loss

Despair

Grief

Anger

Helplessness

Disappointment

Sorrow

Frustration

Guilt

I see skies of blue,
And clouds of white.
The bright blessed day,
The dark sacred night.
And I think to myself,
What a wonderful world

Oddly, we sometimes seek out sadness for our own purposes.  Maybe we need an excuse for not being the person we know we can be.  Maybe we find comfort in burdening others with our pain.

The colors of the rainbow,
So pretty in the sky.
Are also on the faces,
Of people going by,
I see friends shaking hands.
Saying, “How do you do?”
They’re really saying,
“I love you”.

When sadness in its many forms pays a visit, we have two fundamental questions to ask ourselves:

  • What will we allow inside?
  • How long will we allow it to stay?

It’s easy to say that we get to decide.  That doesn’t mean it’s easy to kick sadness out once it arrives for a visit.

I hear babies cry,
I watch them grow,
They’ll learn much more,
Than I’ll ever know.

What to do?  Here’s a list that I have to remind myself of from time to time:

  • Tune your mind to find joy in the simple things
  • Seek out and cherish love in your life
  • Offer forgiveness to yourself and others
  • Share your time and attention with others
  • Seek opportunities to serve others first
  • Observe life with a sense of awe and gratitude.

Joy won’t find us the way sadness can.  Joy only shows itself when we take action to greet it warmly with open arms and outstretched hands.

And I think to myself,
What a wonderful world.

Yes, I think to myself,
What a wonderful world.

Oh Yeah.

Photo by Clay Banks on Unsplash

Blame and Our Ego

Why do we play the blame game?

“If you get your ego in your way, you will only look to other people and circumstances to blame.” –Jocko Willink

Here’s a thought experiment…

Looking back over the past few weeks (or months, or years), how many times did you blame:

  • someone
  • some thing
  • traffic
  • an injury
  • a disability
  • the weather
  • the economy
  • the government
  • your boss
  • your employee
  • social media
  • a company
  • a bad memory
  • anything but yourself?

No matter the subject, there are plenty of candidates for our blame…as long as we can aim it outward.

Our ego prefers blaming “the other” rather than accepting responsibility.  Life’s easier that way.

Blame doesn’t just apply to things that happened in the past.  Blame is most powerful (and crippling) when it prevents something from happening in the future:

  • I won’t be able to make it out there tomorrow. The traffic is just too crazy at that time.
  • I hate this job, but I don’t have time to learn a new trade.
  • I’d love to help you move, but with my bad back, I wouldn’t be very helpful.
  • There’s no way I’d ever start my own business in this economy. Besides, who needs all the government regulations and hassle?
  • It’s way too cold out there to go for a walk today.
  • I’d love to travel more, but there’s no way my boss would ever give me the time off.

How many times have you used blame to avoid doing something new, or something that could fail?

Blame is useful when it establishes a foundation for improvement.  When it represents a first step toward identifying root causes that can be solved.

Beyond that, blame has very little value, except stroking our ego (and keeping us nice and warm in our cacoon of status quo).

Photo by Casey Horner on Unsplash

Happiness and Butterflies

How are they related? Read on to find out…

“Happiness is like a butterfly: the more you chase it, the more it will evade you, but if you notice the other things around you, it will gently come and sit on your shoulder.” -Henry David Thoreau

I saw a butterfly today while working outside.  I didn’t pay much attention and continued doing my work.

For the next 2-3 minutes, that butterfly kept flitting by and finally landed on my shoulder (only for a few seconds before taking off and flying away).

Then, tonight I randomly saw this quote about happiness and butterflies from Thoreau.

I remember thinking how grateful I was to have that little butterfly land on me earlier today. I’m pretty sure everything else on my mind drifted away for that one quiet moment.

Happiness had gently come to sit on my shoulder.

Happiness is always within reach.  If only we take the time to notice it with gratitude.

Today, I needed a reminder and I’m grateful that little butterfly was there to oblige.

Photo by Stefany Andrade on Unsplash

 

No Matter What

What’s on your no matter what list?

  • “I’m going to do this, no matter what.”
  • “I’ll be there by 5pm, no matter what.”
  • “We’re having this party, no matter what.”
  • “We’ll finish this project by the deadline, no matter what.”
  • “We will hit our quarterly numbers, no matter what.”
  • “My family will always come first, no matter what.”
  • “My career will always come first, no matter what.”

No matter what doesn’t compromise.

No matter what won’t be distracted.

No matter what knows its priorities.

No matter what gathers allies but has the power to alienate.

No matter what takes no prisoners in pursuit of its objectives.

No matter whats are easy when we’re young, protected, and naïve; but hard to uphold in the wilds of real life.

No matter whats morph, adapt, and may even be forgotten as time passes.  But some remain unchanged for our entire life.

What’s on your no matter what list?

How many no matter whats do you say out loud?  Which ones do you keep to yourself?

Do you define your no matter whats, or do they define you?

Maybe it’s time to find out.

 

Photo by Zoltan Tasi on Unsplash

Grandma’s Hot Chocolate

There’s something special about grandma’s hot chocolate.

It doesn’t matter that she boils water and pours in the envelope of instant powder like the rest of us.

It’s what she does while the water’s boiling.  The questions she asks while stirring-in the powder.  The way she stops stirring to listen to your answers.

Grandmas have that way of listening, even to the stuff we’re not saying.

It’s the way she adds the right amount of milk to “thicken it up a bit.”  Nobody else gets it exactly right like grandma.  She knows just the way you like it.  In fact, she’s the only one who does.

It’s counting out the right number of baby marshmallows.  Enough to sweeten things, but not so many that they get in the way.

It’s the way she squeezes your shoulder as she places the cup on your placemat.

It’s the way she sits to enjoy it with you.

That first sip is such a treat.  Is it the taste of the chocolate, or seeing grandma’s warm smile across the table that makes it so good?

It doesn’t matter.  Your loving journey to the bottom of this cup of wonder is just beginning.

Funny how the simplest things in life are transformed when they’re mixed with grandma’s love.

A love she teaches us to bring to the simple things in our own lives each and every day.

Photo by Salome Alexa on Unsplash

The Bobbin Effect

The thing about sewing isn’t the patterns.  It isn’t the precise cutting, the pins that hold the fabric pieces together, or even the stitches.

It’s all about the bobbin.

That little spool of thread that sits underneath the needle and somehow makes the stitches possible.  I say “somehow,” since I’ve never spent the time required to either load a bobbin or to make one work.

I know from watching others that sewing requires a ton of time loading the bobbin, untangling the bobbin, and generally managing the health and welfare of that hidden spool of thread.  A healthy bobbin is the key to any successful sewing project.

Watch a good painter and you may notice that they spend far more time preparing and sanding the surfaces to be painted, masking off the unpainted areas, mixing the paint, and then cleaning up the area after painting…than they spend painting.

The same is true for a musician.  Watch a musician perform.  It’s easy to forget how much time was spent learning to play their instrument, selecting or creating material, rehearsing, and then setting up for the show.  As an audience member, we get to see the final product and that’s all that matters.

How about your favorite mechanic?

That person who can diagnose and fix anything that’s wrong with your car…usually the same day you bring it to their shop.  How much time has he (or she) spent working under the hood of countless cars, learning and honing their craft, studying the specifications of all the new vehicles that arrive each year, and finding the best way to finesse those hard-to-reach bolts?  Your mechanic has spent years, maybe decades, preparing to fix your car today.  That’s all great, but your main question is, “Can I pick up my car by 5pm?”

It’s easy to forget or ignore all the preparation, expertise, and hard work that goes into creating just about any product, any service, and any organization that we value.  We allow most of it to be hidden from our consideration.

At the same time, we’re disappointed when others forget or don’t appreciate all the hard work and preparation we’ve put into being the best “fill-in-the-blank” that we want to be.

We wonder why our contributions, our dedication, and our work aren’t appreciated, and yet we’re probably unwittingly doing the same thing to other people.

Each of us is a bobbin for someone.  A hidden key to happiness and success for someone else, whether we realize it or not.  Maybe not today, but someday.

We’ve prepared, we’ve practiced, we’ve toiled in silence.  We’ve cared for ourselves, knowing without fully understanding that we make things possible, and maybe even tolerable for others.  Our efforts, our dedication, our emotional commitment may seem invisible, but they matter.  They are important.

It’s time to give that little bobbin some attention.

Photo by LAIS on Unsplash

 

Five Stages of Problem Solving

It doesn’t matter if these problems are personal or professional…the same stages are usually in play…

I could write how problems are opportunities in disguise (many are).

Or, I could describe all the ways we can work together to find solutions to the problems we face.

But, I think it’s most useful to describe the five-stage problem-solving model that most of us follow in our day-to-day lives.  It doesn’t matter if these problems are personal or professional…the same stages are usually in play:

1. Ignore the Problem

Ignoring a problem doesn’t mean not knowing about it.  We know it’s there, but we purposely choose to ignore it.  This gives us plausible deniability.  There’s a lot of hope involved in ignoring a problem.  Our hope is that if ignored long enough, the problem will solve itself, or someone else will take ownership and find a solution.

2. Deny the Problem

This is a bit more active than ignoring the problem.  We acknowledge that something is wrong, but it isn’t really a problem.  By consciously changing our perceptions, and the perceptions of those around us, we can plausibly deny (there’s that phrase again) that a problem exists.  And, if it really is a problem, it’s not a problem for “us” to solve.

3. Blame Someone (Else)

When denial stops working, the focus shifts to ensuring we aren’t held responsible for the problem.  We aren’t ignoring or denying the problem.  But, we know we aren’t the cause, for sure. Therefore, we shouldn’t be expected to provide a solution.

The most advanced version of this stage is to not only blame someone else.  But, make sure the world knows we warned everyone that this type of problem could happen…if only someone had listened to us in the first place.  I call this person the omnipotent blame shifter.

4. Accept the Problem

We finally accept that this is a real problem.  It’s our problem, whether we caused it or not.  We own it. We also own the task of finding the best solution.  This is the trickiest stage of all…

If we caused this problem, we must now admit our weakness, our mistake, our error in judgment, our previous lack of attention or understanding.  We may even have to admit that something happened that was out of our control.

If we didn’t cause this problem, our challenge is to put aside blame, and focus on solving the problem.  We don’t have time to teach lessons at this point.  Our focus must be finding solutions to the problem we’ve just accepted.

5. Address (Fix) the Problem

Ah…we finally arrive at the solution stage.  We’ve accepted the problem.  It’s real.  It’s ours.  And, now we (and possibly a large team we’ve assembled) will fix the problem.

Ironically, this may be the easiest stage of all, even if it’s the one we’ve worked so hard to avoid. It sits patiently, waiting for us to arrive.  To focus our attention, our effort and our creativity on delivering ideas and solutions to the problem.

Imagine the energy we’d have available to solve (and prevent) problems if we didn’t waste our time ignoring them, denying them, and finding others to blame.

 

Photo by James Pond on Unsplash